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Resources for Meeting Planners During COVID-19

Resources for Meeting Planners During COVID-19

ORANGE COUNTY UPDATES

Orange County Business Council Reopening Guidance

https://www.ocbc.org

Orange County case counts & testing figures

https://occovid19healthinfo.com
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OTHER COVID-19 UPDATES

State of California

https://covid19.ca.gov

California Department of Public Health – https://www.cdph.ca.gov

Orange County Health Care Agency

https://www.ochealthinfo.com

Centers for Disease Control and Prevention

https://www.cdc.gov

Destinations International

https://www.destinationsinternational.org

U.S. Department of State – Bureau of Consumer Affairs

https://travel.state.gov

U.S. Travel Association

https://www.ustravel.org

MEETINGS & EVENTS

Getting to Costa Mesa – Air Lift

John Wayne Airport (SNA)

https://www.ocair.com

Los Angeles International Airport (LAX)

https://www.flylax.com/travelsafely

Ontario International Airport (ONT)

https://www.flyontario.com/covid19
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Flying Private

These days, safety and reassurance in travel comes at a premium. A study conducted by Austrian-based jet operator GlobeAir in March reported a 30-times lower risk of contagionwhen using business, or private, aviation. The study identified 700 touchpoints which could expose passengers on commercial flights and only 20 that would expose passengers on more private flights.

Smart Meetings consulted former White House Travel Director Gregg Brunson-Pitts, CEO and founder of Advanced Aviation Team, an on-demand private charter brokerage in Washington, DC, for more information regarding sanitation and crew procedures aboard private jets.

“Crews are wearing masks and adhering to social distancing rules. Surfaces are sanitized frequently, and we offer aircrafts with HEPA filters and air ionization,” he said. “If requested, crew and passengers can also get tested for COVID-19 prior to departure.”

Here are some suggestions on how to get to Orange County, privately:

West Coast Aviation Services

https://www.wcas.aero

Hotels in Costa Mesa – Safety First

Our Costa Mesa hotels have a commitment to doing whatever they can to keep guests safe through additional cleaning measures and installation of hand sanitizing stations throughout their buildings. Costa Mesa hotels are currently still open and accepting business; however, social distance practicing is a county directive, at this time. The County of Orange recommends all visits to public businesses wear a mask or face covering.

To learn more about Costa Mesa’s hotel’s Safety and Cleanliness Procedures for COVID-19 visit:

https://www.travelcostamesa.com/costa-mesa-hotel-safety-cleanliness-covid-19

To learn more about social distancing and for a complete Physical Distancing Meeting Space Calculator go to the Expo Group’s Crowd Density Calculator at:

https://www.theexpogroup.com/crowd-density-calculator/

Banquet Tables Pro also offers its own Social Distancing Room Space Calculator at:

https://www.banquettablespro.com/social-distancing-room-space-calculator

Hybrid Events

Many groups and organizations are turning to hybrid events. Here are some good resources for planning your next hybrid event:

Event Manager Blog: Managing the Virtual Experience:

https://www.eventmanagerblog.com/managing-the-virtual-experience/

PSAV Virtual Events:

https://www.virtual.psav.live

TIPS, TRICKS AND OTHER IDEAS FOR YOUR NEXT MEETING

Food & Beverage

  • Stagger food & beverage delivery
  • Segment space through setup of barricades
  • Contactless payment
  • Visit Pinterest for unique ways to package up single-serving and multi-course meals
  • Be transparent about kitchen and servicing practices
  • For hybrid events, consider partnering with GrubHub, UberEats, Postmates, Cocktail Couriers or similar to provide gift cards for attendees

Tradeshow Logistics

  • One-way aisles
  • Develop an appointment model
  • Extend show hours
  • Eight-foot tall side rails between booths

Networking/Receptions

  • Seating arrangement and furnishings that automatically create distance
  • Different zones for different levels of distancing comfort
  • Outside Events
  • Conduct scavenger hunts to encourage participants to visit booths
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KEY CONTACTS

City of Costa Mesa

John Stephens, Mayor

John.Stephens@costamesaca.gov

Costa Mesa Chamber of Commerce

Carla Valenzuela, President & CEO

cvalenzuela@costamesachamber.com

ReStore Costa Mesa

Costa Mesa Business Assistance Collaborative

costamesabac@costamesaca.gov

Additional Resources

U.S. Travel Association

https://www.ustravel.org

eHotelier – Professional Development Hospitality

https://www.ehotelier.com

Events Industry Council

https://www.eventscouncil.org
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